Plus, Excel’s high-level features can help automate and organize various tasks. Save time: Work schedules in Excel can be created into reusable templates, which can help teams save time when they need to remake schedules.Excel is often available in public workspaces like libraries and is downloaded onto professional computers or access is provided by an organization. Lower costs: For many teams, Excel is one of the most affordable scheduling options.In addition to helping you plan out working days, Excel scheduling makes a big difference by helping: You want to get the most out of your resources by maximizing your use of time - both the amount and the quality of time spent working.

Whether you’re a large business or an individual, scheduling is vitally important. You should be able to glance at a work schedule and almost immediately know who needs to be where at what time, quickly track hours for payroll, and view current and upcoming project steps. Work schedules can come in many different shapes and sizes, and each type can be used to achieve different goals.ĭo you need a work schedule for your own personal work day, or are you scheduling a team of employees’ shifts across a week or two? Whatever schedule you create, focus on ease of use. Excel schedules: What to considerīefore diving into the ins and outs of Excel, you need to have a clear picture of what you want to achieve with your schedule. Then save your schedule as a template.Īfter creating the base work schedule, you can fill in the days and times with project tasks, assignments, meetings, and other necessary information. Optional: Color code times and days of the week. Begin with whichever day works best for your work schedule.ĩ. From cells B3:H3, enter the days of the week. From cell A5 down, enter time in 30-minute increments.Ĩ. In cell A4, enter the starting work time - for example, 7:00 a.m.ħ. After entering the headers, adjust the cells to fit the text.Ħ. In these cells, enter the below key headers. From the “Borders” dropdown, choose all borders.Ĥ. Highlight cells A1 to E2 and select “Merge and Center.” Enter your preferred schedule name in the merged cells.ģ. Open Excel and start a new blank spreadsheet.Ģ. To create a work schedule in Excel, follow these 10 steps:ġ. Evenly distribute work: Work should be distributed evenly to employees based on position, expectations, and experience.Evaluate available resources: If a business does not have the resource to bring a project to completion, work schedules may need to shift.Understand employee workloads: Project-based work plans with task management may need specialized work schedules.īefore creating a work schedule in Excel: In fact, any Excel user - from beginner to advanced - can quickly and easily create a usable, flexible work schedule.

You don’t need high-level Excel skills to whip up a work schedule in Excel. It’s even possible to download our free work schedule template to get started straight away. While the most efficient option is to automate your work schedules through an employee scheduling app like ZoomShift, Excel is a good alternative for keeping track of your employees’ working hours. Knowing how and who to schedule is crucial to the success of a business.

Waiters shouldn’t - and often can’t - cover for missing employees in a restaurant’s kitchen the same way executive assistants shouldn’t cover for missing sales reps in a business. For many businesses, work schedules are complicated. Work scheduling might seem simple on the face of it, but not every company follows a 9 to 5 work schedule with weekends off. They’re clean, concise, and can quickly be edited to make sure everyone has correct, updated information about their working hours. Why make a work schedule in Excel?Įxcel allows you to make easy-to-use work schedules that you can quickly share with your team. Whether you’re planning your own workday or organizing a team of employees, creating a work schedule in Excel is an easy and effective way to keep your work schedules on track. Learning how to make a work schedule in Excel can help fulfill these needs if work scheduling software is out of reach. Plus, work schedules should be easy to edit, immediately shareable, and flexible. Organizations that invest in digital scheduling and time-tracking software can decrease scheduling mistakes and off-the-clock work. Writing out a work schedule with pen and paper might seem simple, but it doesn’t always work in the modern work environment.

Optional: Color code rows and save the schedule as a template.

In row A, enter work time in increments of 30 minutes.

Enter your title along the top of the page and label the columns by weekdays.

Open Excel and start a blank spreadsheet.

Excel schedule creator